Prepare your mailboxes with warm-up

1. Build the foundation

Beeving warm-up exchanges realistic conversations between your mailbox and a network of partner mailboxes. Volume starts gradually and develops toward your selected cap. This activity is part of a complete preparation process: an authenticated domain, a clear identity and messages relevant to the audience. Placement depends on several signals, including authentication, reputation and recipient response. In Beeving, warm-up is available from Starter for Google, Microsoft and SMTP accounts with the mailbox access required to support the conversation workflow.

1. Identify the mailbox and provider.
2. Review domain authentication.
3. Confirm the connection in Beeving.

2. Configure the ramp-up

Three settings shape the rhythm: a daily cap for new conversations, a ramp increment and the share of received messages that receive a reply. Match these to the mailbox’s history and your provider’s capacity. The cap applies to conversations started, while replies also contribute to total activity. The chart in this guide illustrates the idea of gradual growth. Your actual schedule should follow observations from the mailbox and your email provider’s rules, using those signals to choose an appropriate pace over time.

1. Choose a suitable daily cap.
2. Set a gradual ramp increment.
3. Adjust the reply rate.

3. Review mailbox activity

Beeving distinguishes planned conversations, sends, replies and received messages. These figures explain the network’s daily activity. Review history and connection status to place the numbers in context. A planned target and a total sent count describe different parts of that activity. Establish a regular review covering account status, observed pace and the next adjustment your team intends to make. This turns each configuration change into a recorded operational decision, giving colleagues a shared understanding of how the mailbox is being prepared.

1. Review status and history.
2. Compare targets with completed exchanges.
3. Record your next adjustment.

4. Support your campaigns

Google recommends consistent activity and gradual volume increases. Apply that discipline to campaigns through focused targeting, maintained contact data and a useful proposition. Review the mailbox’s combined activity, including warm-up and campaigns. Qualified replies and sales conversations provide practical evidence about message relevance. Reassess the pace when the audience or infrastructure changes. Preparation then becomes an ongoing part of building durable relationships, with the team using current observations to decide how to develop each mailbox and campaign together.

1. Prepare a focused audience.
2. Review combined mailbox activity.
3. Adapt the pace to observed results.

A little more context.